A Cost-Benefit Comparison of SharePoint vs Xerox Document Management Platforms in Irvine
If you are evaluating Document Management tools for your organization, Xerox and SharePoint are two options that may’ve come up. But how are you evaluating your possible solutions?
In our over 20 years of experience helping to implement advanced and potent platforms that enhance processes and promote synergy, we've observed that customers are most preoccupied with the total cost of implementation (TCO).
However, beyond that, they're also considering functionality, supplier credibility, and client reviews.
Thus, in this post, we are evaluating Microsoft SharePoint and Xerox DocuShare alongside each other.
We will take a look at rates, functionality, and customer reviews from a few of the most popular platform review websites. But before we begin, let's explore the benefits of document management solutions.
The Benefits of Document Management Solutions
A document management software could help you improve proficiency, increase collaboration, and strengthen security for those industries that supervise sensitive data, such as government, healthcare, and the financial industry. Let us take a closer look at each of these benefits.
Paperless systems are more cost-efficient
Centralized document repository
Amplified proficiency and output for your personnel
Strengthened safety for your confidential documents and information
Better regulatory compliance
Now that we've discussed the advantages of document management software, let's start our product review with a brief introduction to each of these solutions.
Microsoft SharePoint vs Xerox DocuShare Comparison
Introduction
Microsoft SharePoint is a cloud-hosted, SaaS collaboration software that supplies a document management and storage system and incorporates smoothly with Microsoft Office applications like Excel.
Businesses of various sizes could also extend SharePoint Online's potential to include task automation with the utilization of Microsoft PowerApps' Power Automate software.
Automation capabilities consists of Optical Character Recognition (OCR), artificial intelligence, and machine learning to gather information from scanned documents and searchable PDFs.
Xerox DocuShare, an enterprise content management system (ECM), allows users to create, transfer, and manage content while conveniently amalgamating other corporate solutions, and expanding tailor-made software tools.
While considered an ECM, Xerox DocuShare can be implemented in small companies and SMB's as well to streamline company processes and simplify document management.
It should also be mentioned that Xerox DocuShare can be programmed to produce workflow automation capabilities.
Pricing
When calculating the total cost of ownership (TCO) for a document management tool, we want to include a number of considerations namely:
Licensing
Subscription Fees
Onboarding and Training
Business Needs Customizations
Maintenance and Support
Xerox DocuShare pricing starts at $1,500 per license and Microsoft SharePoint's pricing begins at $5 per user per month. Although there is a substantial variation, we must further understand the functionalities offered prior to coming to a conclusion.
Next, let's see how Xerox and SharePoint contrast in terms of functionalities.
Features
Like any business tool, it’s critical that you thoroughly examine functionality in your analysis. Often software categories comprise of options that differ considerably in their characteristics and proficiencies.
The platform you ultimately choose should give a positive user experience, sustain your business proceedings and tasks, and provide greater transparency into your operations. They should also contain the features that essential to your organization.
That being said, let's go through Xerox DocuShare vs Microsoft SharePoint functionality specific to document management.
Customer Reviews
An additional significant aspect when assessing document management solutions is user reviews. Let us go over some reviews from a few of the most popular software review websites.
Not sure which document management tool is best for you in Irvine? Wave can help!
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To achieve this, your organization must be meticulous to choose the proper tools that will allow you to maximize your assets and meet your strategic development targets.
That isn't always simple for a company just getting underway with back-office renovation or intelligent information management programs.
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We utilize a mixed toolset tailored to your business requirements to automate your laborious business workflows around capturing, systematizing, and cataloging data so it’s simple to locate and utilize whenever, from wherever.
We can assist you in customizing your document management platform to satisfy your organization’s individual requirements and we happily collaborate with more than 60 industry-accepted DMS and ECM platforms.
If you’re ready to learn more, reach out immediately and we can arrange a time to chat.