July 30, 2021

Turn Your Business Into An Efficiency Machine in Irvine: OpenText vs Azure Document Management Solutions

In the present competitive organization landscape, any areas where companies can improve efficacy and boost productivity levels must be the first to be addressed.

Document management is perhaps not the first thing that comes to mind when you ask yourself, “What do we need to work on?”

Be that as it may, document management is at the core of your company and back-office workflows. Thus, it’s a fantastic place to start your digital conversion strategy.

Document cabinets and other concrete arrangements are unproductive and result in constrictions since important records become complicated to find and/or are often misplaced.

As a result, silos are formed, collaboration is impaired, and time is wasted on tasks and processes that could be optimized.

Through document management solutions, you could create a digital, paperless environment where critical data is readily searchable and everyone, across departments, have access to the data they require to function effectively.

Innovation like robotic process automation (RPA) and optical character recognition (OCR) can no longer require by-hand processing, data entry, storage, and routing.

Below, we’re going to share two of the most prevalent document management tools: OpenText and Microsoft Azure.

But before we start our comparison, let's briefly cover the primary advantages of adopting document management software.

The Advantages of Document Management Tools

Let us take a close look at some of the gains of document management solutions.

Enhanced Efficiency and Productivity

With conventional, physical workflows, your team members waste valuable resources that could be better deployed to processes that fulfill development goals. Through an automated, streamlined document management solution, these monotonous workflows are brought to an end.

Furthermore, a document management framework is better at enforcing regulatory requirements than paper-based arrangements, which can quickly become too hard to regulate.

A Centralized Storage Facility

In a digitized environment, all of your documents and classified information can be held in a main, safeguarded document storage site.

This enables securing classified information and delivering files to the right people when they need them much simpler than in standard tangible storage methods.

Via the utilization of a DMS inventory framework, obtaining the necessary documents can be done in a matter of seconds as opposed to a large amount of time wasted searching for paper records.

Additionally, with a cloud storage system, employees can join forces and access files on the move from their smartphones.

Strengthened Data Protection

With greater innovation comes a responsibility to ensure that any programs comprising confidential data are adequately protected.

Both OpenText and Microsoft Azure provide security features such as two-factor authentication, access controls, etc.

These attributes can help your organization to fortify its cybersecurity approach by guaranteeing that only the appropriate employees have access to sensitive files and that every single accessing and modifying of sensitive records have an audit report.

Lastly, in the event of either a natural catastrophe or a protection juncture, via a DMS solution, you have the assurance that your documents have been backed up and is recoverable so that your company can proceed with its essential operations as soon as possible.

Optimal Regulatory Compliance

For businesses who work in compliance-heavy fields, a document management platform can help to enforce requirements that are stipulated to defend businesses from cyber attacks and violating the privacy rights of their customers.

OpenText vs Microsoft Azure Features and Pricing Diagram

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that enables organizations to gather, store, distribute, and oversee the integral existence of their digital files.

This supplies organizations with improved control over their data in addition to increasing collaboration across sectors. It can be deployed on-premises or in the cloud.

OpenText Pros

Pricing can be steep but could be customized to your particular demands.
For the ones in search of an end-to-end tool, Documentum is a robust solution that can do anything you need it to.
ApplicationXtender (AX) provides a smaller-scale, build-as-you-go counterpart to the more costly Documentum platform.

OpenText Cons

The interface is relatively complicated to grasp at first.
The platform requires regular maintenance and refinements as time passes which might be expensive.
Depending on your license, you may be required to purchase additional functionality add-ons.

Microsoft Azure Overview

Unlike OpenText, Microsoft Azure is a significantly broader cloud tool that provides a range of features that facilitates the creation, testing, and implementation of applications. As a part of this extensive outline, this could include protected document management and automation.

Azure Pros

The availability and credibility of market leader, Microsoft as well as its 99.95% Uptime guarantees.
Exceptional data security enables you to satisfy various industry standard compliance requirements.
Pay-as-you-go approach entitles you to choose and specify which capabilities you need and even to add new aspects as required. This makes it an excellent option for a modest business, SMB, and even a corporation.

Azure Cons

Necessitates heavy maintenance, administration, and supervision.
Higher licensing tiers can become expensive.
To ensure Azure is doing everything possible for your company, experienced administrators are needed to effectively configure the solution.

How Wave Can Be of Assistance in Implementing a Document Management Solution in Irvine

Whilst we can easily agree that the best first step in expanding your organization's competitiveness lies in improving and streamlining operations, it is not as simple to agree on how to make this happen.

To accomplish your strategic objectives, you need the right tech stack that augment your existing systems and could be applied simply.

We collaborate with our customers as partners. Coming alongside the company to analyze the primary business model, systems, and arrangements so that we can pinpoint hindrances and other departments where upgrades can be achieved easily and cost-effectively.

To do just that, we utilize a mixed toolset based on your particular company requirements and use them to automate your tedious business workflows around gathering, systematizing, and filing data.

This incorporates over 60 industry-accepted ECM and DMS solutions that can assist in automating physical systems, enhance sharing, systematizing, and communication among departments, and guarantee that your teammates can find the information they need wherever, whenever.

Ready to learn more? Let’s arrange a time to chat.

Back to Blog